Appendix A

Cover letter to HPEd Scientific Committee

Use template provided

Appendix B

Submission Checklist

Use template attached

Appendix C

Executive summary

Use template provided

Appendix D

SoTL Research proposal as approved by the small group panel

Use the HPEd proposal template

Appendix E

Signed Code of Conduct for NWU Researchers

Code of Conduct for NWU Researchers must be read and signed by all persons doing the research (gather and analyse the data). This will depend on the nature of your study. All signed codes of conduct must be combined into one (1) PDF and presented as one (1) Appendix.

NWU Code of Conduct for Researchers can be downloaded from the NWU-HREC site at  https://health-sciences.nwu.ac.za/healthethics/HREC/application-notification-forms

Appendix F

Signed NWU Confidentiality Agreements

Everyone involved in the research must read and sign an NWU Confidentiality Agreement.   All signed confidentiality agreements must be combined into one (1) PDF and presented as one (1) Appendix

Appendix G

2-page narrative CVs of researchers involved in the SoTL project

• Please use the provided template (Appendix G) to guide authors during the writing of their narrative CV
•   You need a narrative CV for every person doing the research (gather and analyse the data). This will depend on the nature of your study.
•   All narrative CVs must be combined into one (1) PDF and presented as one (1) Appendix.

A sample Narrative CV can be downloaded from the NWU-HREC site at https://health-sciences.nwu.ac.za/healthethics/HREC/application-notification-forms

Appendix H

Proof of ethics training of the research team

•  All persons doing the research (gathering and analysing the data) must provide proof of ethics training in the last 3 years and be valid for the entire research.
•  It is the responsibility of the PI to ensure that all researchers have valid ethics training at all times during the research process. The nature of your study will determine who needs to provide evidence of training.
•  Should a person's ethics clearance expire before and/or during the research, the person must go through ethics training again.
• Link to Accredited Ethics Training Site: https://elearning.trree.org/

Complete Modules: 1(Introduction to Research Ethics), 2.1 (Research Ethics Evaluation), 3.1(Informed consent) and South African Specific module.

Appendix I

Roles with responsibilities of research team members and research support team members

Provide an outline explaining the role and responsibilities of each research team member. This includes members of the research team (PI & Co-I) and the research support team.

Appendix?

Informed consent form

Should your research include more than 1 study population, e.g. students, academic staff/faculty management, etc., each population needs its own informed consent form as what/how/when/where, etc., may differ for each study population. The nature of your study will determine the number of appendixes here.

The informed consent template can be downloaded from the NWU-HREC site at https://health-sciences.nwu.ac.za/healthethics/HREC/application-notification-forms

Appendix?

Informed consent checklist for NWU-HREC

We strongly recommend using the NWU-HREC informed consent checklist for each of your informed consent forms to see if you have sufficiently addressed all the aspects and requirements. In the case of more than one informed consent form, each informed consent form must have its own checklist. The nature of your study will determine the number of appendixes here.

The informed consent checklist can be downloaded from the NWU-HREC site at https://health-sciences.nwu.ac.za/healthethics/HREC/application-notification-forms

Advertisements or recruitment materials

Advertisements or recruitment materials you will use to approach your participants, e.g. announcements, information pamphlets, PowerPoint, etc., should be included and presented as a separate appendix. The nature of your study will determine the number of appendixes here.

Appendix?

Data gathering instrument(s)

Each data-gathering instrument you will use in your research, e.g. survey / … interview schedule, etc., should be presented as a separate appendix. The nature of your study will determine the number of appendixes here.

Appendix?

Signed letter: Consultation with Statistical Consultation Services (only applicable if working quantitative)

A qualified statistician should be consulted in the proposal development process. This ensures all quantitative assumptions, methods and calculations are aligned and appropriate.

Appendix?

Revised Ethics review checklist

Use the template provided at https://health-sciences.nwu.ac.za/healthethics/hrec-applicant-tools

If applicable

Permission letters from governing bodies to conduct the research

This will depend on the nature of your study.

Goodwill permission letters

A letter seeking goodwill permission from institutions, individuals or groups of individuals involved in the study is required.

Any other applicable documentation, e.g. MOU, contracts with collaborators/laboratories, permits, etc.

Indemnity form

Use the template provided at https://health-sciences.nwu.ac.za/healthethics/HREC/application-notification-forms

Permission from the project leader if a study is done as an affiliated study under another study or a sub-study under a larger study

Use the template provided at https://health-sciences.nwu.ac.za/healthethics/hrec-applicant-tools